Often yes. Horizon Europe and most NCN calls require a Data Management Plan (usually by month 6 of the project). Even when not required, a short DMP saves time and avoids surprises.
Use secure, backed-up storage approved by your unit/IT. Keep at least 3 copies (3–2–1 rule) and restrict access to the project team; avoid personal drives and ad-hoc cloud shares.
Plan consent, access controls, and anonymisation early. For project-specific guidance at PWr, contact the Data Protection Officer (IOD): iod@pwr.edu.pl.
Prefer a trusted disciplinary repository; if none fits, use PWr collection in RepOD or a general repository (e.g., Zenodo, Figshare), and always check your journal/funder instructions before depositing.
Choose a clear data license (e.g., CC BY or CC0) unless restrictions apply (privacy, IP, third-party data).
FAIR means Findable, Accessible, Interoperable, Reusable. In practice: good metadata, a persistent identifier (like a DOI), open formats where possible, and a clear license.
Share data openly when you can, but limit or close access when there are legal, ethical, or contractual reasons (e.g., personal data, security, IP). Document any restrictions in your record/metadata.
Deposit your dataset in a repository that assigns DOIs (many do automatically). Cite it like an article: creators, year, title, repository, version, DOI.
Usually yes. Many repositories allow an embargo (e.g., 6–24 months) to align with publication or IP timelines. State the reason and end date in the deposit record.
Sensitive data includes personal data and information that could cause harm if disclosed. Remove or mask direct and indirect identifiers, and check that re-identification risk is low before sharing.
Use approved storage and access controls, sign data-sharing/collaboration agreements if needed, and avoid emailing files with personal data. Keep an audit trail of who can access what.
At key milestones: project start, major data collection changes, before sharing/publishing, and at project end. Many funders expect at least one update during the grant.
Yes. Send it to our team for a quick review; we’ll check alignment with funder expectations and point you to any missing pieces: datastewards@pwr.edu.pl.